Full Charge Bookkeeper with Appfolio and Quickbooks Experience

***Up Date*** Please do not apply if you do not have at least 2 years experience working in AppFolio ***
About Us:
We are a multi-faceted company managing a diverse portfolio of self-storage facilities, residential properties, and maintenance services. As we focus on streamlining operations and driving growth in 2025, we are seeking a detail-oriented and experienced bookkeeper with expertise in AppFolio and QuickBooks to join our team.
Job Description:
We are looking for a Bookkeeper with AppFolio Expertise to take ownership of accounting and financial processes across our businesses. This role requires meticulous attention to detail, excellent organizational skills, and a proactive approach to problem-solving. The ideal candidate is someone who can thrive in a fast-paced environment, assist in optimizing financial workflows, and support our mission to improve efficiency and scalability.
Key Responsibilities:
AppFolio Duties
Management Fees: Post management fees to owner ledgers with precision and ensure accuracy.
Utility Billing:
Input all utility bills while checking for duplicates or overlapping charges.
Bill tenants for utilities where applicable.
Maintenance Billing:
Process invoices from external vendors, verifying all work completion.
Create invoices for in-house labor using QuickBooks and sync with AppFolio for billing back to owners.
Move-Out Accounting: Collaborate with local staff to apply all relevant charges during tenant move-out processes and ensure accurate accounting.
End-of-Month Statements:
Prepare and queue all statements for owner review and payment.
Monitor large renovation projects, tracking expenses, and requesting owner contributions when necessary.
Bank Reconciliations: Perform regular reconciliations to maintain financial accuracy.
Financial Diagnostics: Ensure AppFolio accounting is accurate and maintain optimal performance on Financial Diagnostics.
QuickBooks Duties
Project Accounting:
Create and manage projects for maintenance activities.
Bill projects through AppFolio, receive funds, and process vendor/supplier payments.
Management Fee Tracking: Accurately log and monitor all management fees for proper reporting.
Operational Bills: Pay and track all operational expenses efficiently.
Financial Reporting:
Generate monthly and quarterly financial reports.
Produce financial statements, variance analysis, and reconciliations for individual entities.
General Duties
Optimizing Workflows: Identify inefficiencies in current processes and work collaboratively to implement improvements.
KPI Development and Monitoring: Support the development and tracking of Key Performance Indicators to drive business performance.
Collaboration and Communication:
Maintain excellent communication with team members to ensure seamless operations.
Participate in weekly financial meetings to review priorities and address issues.
Qualifications:
AppFolio Experience: Prior experience with AppFolio is mandatory.
QuickBooks Expertise: Proficiency in QuickBooks Desktop is required.
Strong understanding of property management accounting and best practices.
Proven ability to manage multiple entities and projects simultaneously.
Exceptional attention to detail and organizational skills.
Analytical mindset with experience in financial reporting and variance analysis.
What We Offer:
Competitive compensation based on experience.
Flexible work arrangements, including opportunities for remote work.
A collaborative environment where your skills will directly impact company growth.
The chance to grow with a company focused on operational excellence and strategic expansion.
How to Apply:
If you are an experienced bookkeeper with a strong background in AppFolio and QuickBooks and are excited about the opportunity to contribute to our 2025 goals, we’d love to hear from you. Please submit your resume and a brief cover letter detailing your experience and why this role aligns with your career goals.

Please give me a few days after receiving your application to get back to you. Thank you.