Executive Virtual Assistant with Agency Experience

Job Title: Executive/Virtual Assistant (Agency Experience Required)

Location: Remote

Job Type: Full-Time / Part-Time

About Us:
We are a fast-growing digital marketing agency specializing in client acquisition for MedSpas. We help businesses scale through high-converting ad campaigns and appointment booking with our in-house call center. As we continue to grow, we’re looking for a skilled Executive/Virtual Assistant with agency experience to support operations, client onboarding, and campaign management.

Key Responsibilities:

Client Onboarding & Account Setup
- Assist in launching new clients by setting up campaigns, CRM systems, and tracking tools.
- Configure GoHighLevel (GHL) accounts, including pipelines, automations, and reporting dashboards.
- Ensure smooth onboarding by collecting assets, permissions, and key details from clients.

Operations & Automations:
- Manage and optimize automation workflows within GHL and Make.com.
- Set up lead nurturing sequences, follow-up automations, and CRM integrations.
- Monitor and troubleshoot any automation issues.

Media Buying & Campaign Management:
- Assist in setting up and managing basic Meta (Facebook & Instagram) ad campaigns.
- Assist to optimize ad performance by adjusting budgets, targeting, and creatives.
- Generate campaign performance reports.

Reporting & Analytics:
- Generate weekly and monthly reports on campaign performance, lead quality, and conversion rates.
- Track key metrics and assist to identify areas for improvement in client campaigns.
- Prepare reports for internal teams and clients.

Administrative & Executive Support:
- Manage schedules, meetings, and follow-ups.
- Organize internal documentation and SOPs.
- Handle email correspondence with clients and team members.

Requirements:
- Proven experience as an EA/VA in an SMMA or digital marketing agency.
- Strong understanding of GoHighLevel (GHL), Meta Ads Manager, and automation tools.
- Experience setting up and managing client onboarding workflows.
- Familiarity with automation platforms like Make.com, Zapier, or Integromat.
- Strong project management skills and ability to meet deadlines.
- Excellent written and verbal communication skills.
- Tech-savvy with experience using Google Workspace, Slack, and task management tools (ClickUp, Trello, etc.).

Preferred Qualifications:
- Experience with lead nurturing automations.
- Basic knowledge of landing pages and funnel optimization.
- Prior experience in MedSpa, healthcare, or local lead generation industries is a plus.

Perks & Benefits:
- Competitive pay based on experience.
- Fully remote role with flexible working hours.
- Opportunity to work closely with a high-performing team.
- Growth potential within the company.

How to Apply:
If you’re excited to be part of a fast-growing agency and have the skills we’re looking for, apply now! Send your resume, portfolio (if applicable), and a short message on why you’re a great fit for this role.

We look forward to working with you!

Medspa Patients