Executive Virtual Assistant w/ HubSpot & Advance Email Management Experience

About the Role:

We are seeking a proactive and detail-oriented Executive Virtual Assistant to support a dynamic and fast-paced team. This role requires exceptional communication skills, a high degree of professionalism, and the ability to effectively manage multiple priorities and stakeholders. You'll report directly to two key leaders, including a visionary who thrives on big ideas but needs a partner to handle the details. If you believe you're the perfect fit, apply now by submitting your application here: forms.gle/hHCDQ76kmAAxJNzk9

Key Responsibilities:

Project Management & Stakeholder Coordination:
Manage and prioritize multiple projects and deliverables.
Update project trackers (e.g., spreadsheets) and provide weekly updates on progress.
Communicate and coordinate effectively with various stakeholders.

Administrative Support:
Manage Outlook and Google Calendars to optimize schedules.
Leverage CRM tools such as HubSpot to track and manage client interactions.
Ensure error-free documentation and communications.

Client & Team Engagement:
Handle personal gift-giving tasks, including gathering personal information and online shopping.
Build strong connections quickly and maintain a personable, professional demeanor.
Foster warm and personalized interactions—no stiff or robotic approaches.
Executive-Level Communication:
Deliver polished and error-free written and verbal communications.
Adapt communication styles to suit high-energy, high-D, and high-I (DISC) personalities.

Qualifications:

Required Skills & Experience:
Proven ability to manage multiple stakeholders and competing priorities.
Extensive experience in HubSpot
Advance Email Management Experience
High-level proficiency in Outlook, Google Calendars, and spreadsheet tools.
Strong written and verbal communication skills with impeccable grammar and attention to detail.
Experience in a fast-paced environment requiring proactive problem-solving.

Personal Attributes:
Highly proactive and adaptable to a fast-paced, high-energy environment.
Personable, empathetic, and able to connect quickly with people.
A strong sense of urgency, paired with professionalism and accuracy.
Comfortable working with visionary leaders who focus on the big picture.

Dealbreakers:
Lack of HubSpot experience.
Lack of Advance Email Management Experience
Inability to manage multiple stakeholders effectively.
Errors in grammar, punctuation, or communication.
Working Hours & Compensation:

Must overlap at least 6 hours daily with Mountain Standard Time (Phoenix).
Full-time position starting at 20-30 hours per week, with room to expand.

If you believe you're the perfect fit, apply now by submitting your application here: forms.gle/hHCDQ76kmAAxJNzk9