Executive Virtual Assistant / Operations Support Specialist

# Executive Virtual Assistant / Operations Support Specialist

We're seeking a highly organized Virtual Assistant to support our CEO and help streamline operations through effective use of automation tools and systems.

## About Us
We're a UK-based AI consultancy helping businesses leverage artificial intelligence to improve their operations and customer experience. We're growing rapidly and need someone who can help maintain smooth operations while we scale.

## The Role
This is a full-time position with an initial part-time probationary period. You'll be instrumental in managing and optimizing our operational processes while providing direct support to the CEO.

**Initial Period (First Month):**
- 4 hours per day
- Focus on learning our systems and processes
- Demonstrating capability with our key tools

**Full-Time Role (Upon Successful Probation):**
- Full-time position (40 hours/week)
- Flexible hours with some overlap with UK time required

## Key Responsibilities
- **Airtable Management:**
- Building and optimizing automated workflows
- Creating and maintaining forms
- Database management and reporting
- Process automation and integration

- **Task & Project Management:**
- Managing projects and tasks in ClickUp
- Creating and maintaining SOPs
- Process documentation and optimization
- Team coordination and follow-ups

- **Calendar & Email Management:**
- Managing CEO's calendar
- Scheduling and coordinating meetings
- Email management and organization
- Managing priorities and deadlines

- **Administrative Support:**
- General administrative tasks
- Document preparation and management
- Basic research and data compilation
- Meeting notes and follow-up actions

## Required Skills & Experience
- Extensive experience with Airtable (automation, forms, and database management)
- Proficiency with ClickUp or similar project management tools
- Strong understanding of automation and workflow optimization
- Excellent written and verbal communication skills in English
- Proven experience in calendar management and scheduling
- Detail-oriented with strong organizational skills
- Self-motivated with ability to work independently
- Problem-solving mindset with initiative to improve processes

## Bonus Skills
- Experience with other automation tools (Zapier, Make, etc.)
- Understanding of CRM systems
- Experience working with CEOs or executives
- Background in operations or process improvement
- Experience with AI tools and platforms

## What We Offer
- Competitive compensation
- Flexible working hours
- Remote work environment
- Opportunity for growth and skill development
- Exposure to cutting-edge AI technology
- Collaborative and innovative team culture

## Application Requirements
1. Your updated resume
2. Brief cover letter explaining your experience with Airtable and automation tools
3. Your available work hours (in both your local time and UK time)
4. Expected salary range
5. Screenshots of your internet speed test results

## Working Hours & Compensation
- Initial part-time (4 hours/day): $350/month
- Full-time (upon successful probation): $600/month
- Payment schedule: Weekly during probation, fortnightly thereafter
- 13th month pay included (Filipino custom)

## How to Apply
Please send your application with all required documents to [email address].

Include the subject line: "VA Application - [Your Name] - Airtable Specialist"

Note: Only complete applications will be considered. We're looking for attention to detail, so please ensure you've included all requested information.

## Selection Process
1. Initial application review
2. Skills assessment task
3. Video interview
4. Reference check
5. Trial period begins

We look forward to welcoming a new team member who can help us optimize our operations and continue our growth journey!