Executive Virtual Assistant (Bilingual: English & Spanish)

*Part-time or Full-time available*

About the Role:
We are seeking a highly organized, tech-savvy, and proactive Executive Virtual Assistant who is fluent in both English and Spanish to support a business owner managing multiple businesses and projects.

Due to the nature of these businesses operating in the security industry, discretion, professionalism, and confidentiality are paramount. The ideal candidate is not only detail-oriented and adaptable but also a creative thinker and problem-solver who can anticipate challenges and provide effective solutions.

Key Responsibilities:
- Executive Support: Manage emails, handle scheduling, coordinate meetings, and organize travel arrangements.
- Project & Business Management: Assist in overseeing multiple ventures, tracking tasks, and ensuring deadlines are met.
- Creative Problem-Solving: Take initiative in identifying inefficiencies, suggesting improvements, and providing solutions to business challenges.
- Communication & Liaison: Act as a point of contact between the executive and various stakeholders, ensuring smooth and professional interactions in both English and Spanish.
- Confidential Information Handling: Maintain strict confidentiality and exercise discretion when handling sensitive business and security-related matters.
- Technology & Systems Management: Utilize and manage digital tools such as Google Workspace, Trello, Notion, or other project management software.
- Document & Content Creation: Prepare reports, presentations, and correspondence with a high level of accuracy and creativity.
- Social Media & Branding Support: Assist with content scheduling, engagement, and online reputation management if needed.
- Research & Data Analysis: Conduct business research, compile reports, and organize information as required.

Requirements:
? Fluent in English & Spanish (written and spoken)
? Proven experience as an Executive Assistant, Virtual Assistant, or similar role
? Strong organizational & time management skills
? Creative thinker with strong problem-solving abilities
? Ability to prioritize tasks and work independently with minimal supervision
? High level of discretion, professionalism, and confidentiality
? Tech-savvy and comfortable with digital tools & remote collaboration platforms
? Proactive and resourceful – able to anticipate needs and find solutions
? Background in security, aviation, or high-net-worth client services is a plus

Preferred Tools & Skills:
- Google Workspace (Docs, Sheets, Drive)
- Project Management Tools (Trello, Asana, Notion)
- CRM & Contact Management
- Social Media Management (Hootsuite, Buffer)
- Cybersecurity awareness & data protection best practices

How to Apply:
If you are a highly organized, bilingual Executive Assistant with strong creativity, problem-solving skills, and discretion, we’d love to hear from you. - md@reservearc.com

Please submit your resume, availability, and a brief introduction detailing why you would be a great fit for this role.