Executive Virtual Assistant

We are seeking a highly organized, tech-savvy, and proactive Executive Virtual Assistant to support a business owner managing multiple businesses and projects.

Full-time or part-time available.

Due to the nature of these businesses operating in the security industry, discretion, professionalism, and confidentiality are paramount. The ideal candidate is a creative problem-solver who can anticipate challenges and implement AI-driven solutions to improve efficiency. This role requires a strong understanding of AI tools, automation, and prompt engineering to streamline workflows.

Key Responsibilities:
- Executive Support: Manage emails, handle scheduling, coordinate meetings, and organize travel arrangements.
- AI & Automation Integration: Utilize AI tools to optimize repetitive tasks, improve efficiency, and enhance productivity.
- Prompt Engineering: Develop and refine AI prompts to extract relevant insights, automate workflows, and assist in decision-making.
- Project & Business Management: Assist in overseeing multiple ventures, tracking tasks, and ensuring deadlines are met.
- Creative Problem-Solving: Identify inefficiencies and implement AI-driven solutions to streamline operations.
- Communication & Liaison: Act as a point of contact between the executive and various stakeholders, ensuring smooth and professional interactions.
- Confidential Information Handling: Maintain strict confidentiality and exercise discretion when handling sensitive business and security-related matters.
- Technology & Systems Management: Utilize and manage digital tools such as Google Workspace, Trello, Notion, and AI-powered platforms.
- Document & Content Creation: Prepare reports, presentations, and correspondence with a high level of accuracy and creativity.
- Social Media & Branding Support: Assist with content scheduling, engagement, and online reputation management if needed.
- Research & Data Analysis: Conduct business research, compile reports, and use AI tools to organize and interpret data.

Requirements:
? Proven experience as an Executive Assistant, Virtual Assistant, or similar role
? Strong organizational & time management skills
? Expertise in AI tools and prompt engineering to streamline activities
? Creative thinker with strong problem-solving abilities
? Ability to prioritize tasks and work independently with minimal supervision
? High level of discretion, professionalism, and confidentiality
? Tech-savvy and comfortable with digital tools & AI-driven automation
? Proactive and resourceful – able to anticipate needs and find solutions
? Background in security, aviation, or high-net-worth client services is a plus

Preferred Tools & Skills:
- AI tools such as ChatGPT
- Google Workspace (Docs, Sheets, Drive)
- Project Management Tools (Trello, Asana, Notion)
- CRM & Contact Management
- Social Media Management (Hootsuite, Buffer)

How to Apply:
If you are a highly organized, detail-oriented Executive Assistant with strong AI expertise, problem-solving skills, and discretion, we’d love to hear from you.

Please submit your resume, availability, and a brief introduction detailing why you would be a great fit for this role. - md@reservearc.com