Executive Sales Assistant (Part-time)-BH

My client is a vibrant leader in the fitness and wellness industry, inspiring women to embrace their health journey for over a decade. With a mission to empower women through personalized coaching, nutrition, and training, they've transformed countless lives by emphasizing sustainable lifestyle changes over fleeting trends. Catering to women of all ages, from fitness newcomers to seasoned enthusiasts, their supportive community has become a beacon of strength and encouragement.

Operating as a small, tight-knit, supportive team, they’ve built a coaching empire that blends empathy, motivation, and adaptability to uplift women in every stage of their fitness journey.

Join a team that’s not just shaping bodies but transforming lives—one lift at a time! ????

Why are they hiring?

My client is looking for an enthusiastic and detail-oriented Executive Sales Assistant to be the driving force behind their sales process. With a growing community of motivated women seeking wellness solutions, they need someone who can seamlessly manage follow-ups, nurture prospective leads, and provide top-notch customer support. From handling billing for training subscriptions to ensuring every inquiry gets the attention it deserves, this role is essential to keeping their operations smooth and their clients happy.

If you’re ready to play a key role in empowering women while keeping the gears turning, this is your chance to shine! ????

What’s in it for you?

Joining this client means not just filling a role but embarking on a personal development journey. The growth potential is substantial, with opportunities to:

-Growth Potential: Move to full-time as the business scales—your career path is in your hands!
-Free Fitness Coaching: Stay healthy, active, and on track with personalized fitness coaching.
-Constant Learning: Enjoy ongoing education and support in health, nutrition, and fitness.
-Christmas Surprises: Get thoughtful holiday gifts because you’re part of the family.
-Performance-Based Rewards: Earn raises and bonuses based on your hard work and results.
-No Outbound Outreach: Enjoy the ease of a fully inbound role—no cold calling needed.
-Empowerment and Community: Be part of a supportive team where you uplift and motivate each other.
-Transparent Communication: Work in an environment that values honesty, clarity, and trust.
-Friendly, Family-Oriented Culture: Enjoy a work culture where kindness and support are at the heart of everything.

This opportunity is ideal for someone ready to spread their wings, thrive in a dynamic environment, and make a meaningful impact on our client’s journey to success!


Responsibilities of the Executive Sales Assistant:

Follow-Ups:
-Manage inbound leads with no outbound outreach required
-Respond promptly to incoming leads from Typeform and follow up via email and Instagram DMs
-Reach out to new leads, copy the coach, and provide necessary onboarding documents to initiate the sign-up process
-Send personalized welcome emails to new leads and continue to engage with prospects who have not yet converted
-Serve as the main point of contact between clients and coaches, ensuring seamless communication regarding updates and inquiries

CRM Management:
-Add new leads to the Monday.com CRM and ensure all information is accurate and up-to-date
-Assign leads to Assistant Coaches for follow-up and progression through the sales process
-Manage and maintain the Monthly Build Board and CRM Boards, ensuring they are consistently updated and reflect current lead statuses


Payment & Invoice Management:
-Resolve customer billing concerns and issues within Stripe in a timely and efficient manner
-Send billing-related communications, including payment reminders and overdue notices, to clients
-Monitor overdue invoices on platforms like Wave, Stripe, and Everfit, following up with clients as needed
-Process recharges for invoices using updated client credit card details when necessary
-Maintain and update records of clients with outstanding payments or expiring contracts
-Add and remove clients from platforms like Everfit to ensure proper account management

Team Coordination:
-Foster active communication and collaboration with coaches and the sales team to ensure a streamlined workflow


Perks:
13th Month Bonus (Wild right?!)
Permanent work-from-home / remote set-up
Health insurance
Dental insurance
Mental health insurance
Great starting salary
Growth opportunity
Performance-based raises
Prizes and bonuses

Specifics:

Time
Part-time, EST time zone 12:00pm-4:00pm (1am-5am MNL)
This is a remote position so you can have the freedom to work from anywhere

Miscellaneous:
-Attire - business casual when in meetings
-Professional setup (Pains me I actually need to write this down…)
-Clean background
-Good camera
-Good microphone
-Strong wifi

Tech Stack:
CRM software
-Monday.com (Highly-preferred)
-Asana (Good alternative)
-Gmail (Must-have)
Billing software (Highly-preferred)
-Wave
-Stripe
-Everfit
Client management software

Compensation: $4,800 to $7,200 /yr

Don’t forget to attach your PDF resume and send it to nolascobree@gmail.com. Please indicate "Executive Sales Assistant (Part-time)-BH" in the subject line.