Executive Assistant to Psychologist

Job Title: Virtual Psychometrician and Executive Assistant (Remote)

About Us:
We are an agency providing solutions in the business, education, and wellness sectors. Our team is dedicated to maintaining high standards of organization, customer service, and efficiency while delivering exceptional support for various businesses and educational initiatives.

Position Overview:
We are seeking a highly skilled Virtual Psychometrician and Executive Assistant to support multiple facets of our operations. This hybrid role involves providing administrative and executive-level support while assisting with psychological assessments and compliance-related tasks. The ideal candidate will have a background in psychometrics and experience with administrative management, ensuring seamless collaboration across teams and tasks. Significant availability during USA Eastern or Pacific time zone business hours is required.

Key Responsibilities:
Psychometrician Duties:
• Administer psychological and educational assessments in a virtual setting.
• Score assessments accurately using provided tools and prepare detailed reports.
• Ensure strict adherence to privacy regulations, including HIPAA and FERPA.
• Communicate effectively with school psychologists, educators, and other teaUpgrade to see actual infombers.
• Maintain and organize confidential client records and data.
• Stay updated on best practices in psychological assessments and tools.

Executive Assistant Duties:
• Manage and coordinate calendars, appointments, and meetings using tools like Google Calendar and Calendly.
• Monitor and manage email accounts via Kajabi, ensuring timely responses and organized inboxes.
• Provide excellent customer service through client calls, emails, and follow-ups.
• Implement and manage automation tools like Zapier to streamline workflows.
• Engage with communities via CRM tools, fostering positive relationships and addressing concerns.
• Assist in planning, coordinating, and managing projects using tools like Slack.
• Conduct research and compile detailed information for decision-making and content preparation.
• Perform accurate data entry and maintain organized systems.

Qualifications:
• Bachelor’s or Master’s degree in psychology, education, or a related field (preferred but not required for executive tasks).
• Proven experience in administrative roles or psychometric assessment tasks.
• Proficiency with tools such as Google Calendar, Calendly, Kajabi, and Slack.
• Familiarity with automation platforms like Zapier and CRM systems.
• Exceptional organizational skills and attention to detail.
• Strong written and verbal communication skills.
• Knowledge of privacy regulations, including HIPAA and FERPA.
• Ability to work independently and manage multiple tasks efficiently.

Preferred Qualifications:
• Familiarity with psychometric assessment tools (e.g., WISC, BASC, Woodcock-Johnson).
• Experience managing complex schedules and handling confidential information.
• Knowledge of project management tools and data analysis.

Compensation:
Pay is negotiable based on experience.

What We Offer:
• Flexible remote working environment.
• Opportunities for professional growth and development.
• Collaborative and supportive team culture.
• Competitive compensation based on experience.

Application Requirements:
To apply for this position, candidates MUST complete all three of the following steps:
1. Submit a resume outlining your experience.
2. Upload proof of credentials (e.g., certification or licensure in psychometrics, if applicable).
3. Submit a link to a newly created video introduction where you:
• State the current date (to verify it’s a new video).
• Explain why you are the perfect fit for this role.
• Highlight your relevant experience in psychometric assessments and/or administrative support.

Please Note:
• Applications must be submitted through the following link: Upgrade to see actual info/4130RpL.
• Applications submitted directly on other platforms will NOT be considered.
• Old video introductions or videos that do not include all the required components will NOT be considered.

We look forward to reviewing your application and seeing how your expertise can support our team’s mission across business and education sectors!