Executive Assistant (Marketing, AI & Operations Support for CMO)

About the Role
I’m the Chief Marketing Officer (CMO) for three companies and also the Executive Assistant to the CEO of one of them. I manage marketing strategy, multiple projects, and team operations.

I need someone who can:
Keep the team disciplined, accountable, and on track
Help execute marketing and operational tasks
Solve problems independently using AI & automation tools


Key Responsibilities
1. Team Leadership & Accountability (40%)
Ensure team members (5 total) are working on the right tasks and hitting deadlines
Run daily huddles and weekly meetings to track progress and enforce discipline
Hold team members accountable for unfinished work
Keep ME (CMO) on track by managing priorities and follow-ups
Review work before it goes live to maintain quality and consistency
2. AI-Powered Execution & Marketing Operations (30%)
Write, test, and optimize copy for landing pages, split tests, and email sequences
Use AI tools (ChatGPT, Jasper, MidJourney) to generate content
Work with the social media manager, graphic designer, and video editor to ensure high-quality marketing assets
Assist in marketing events—creating booth materials, flyers, and trade show designs
3. Problem-Solving & Technical Implementation (30%)
Use AI to find solutions for complex tasks and implement them
Set up and optimize workflows in GoHighLevel (CRM, funnels, automation, etc.)
Improve operations using Zapier, ClickUp, and automation tools
Streamline processes to improve efficiency

What We're Looking For
Highly Disciplined & Organized – Ensures deadlines are met and holds the team accountable
Strong Leader & Executor – Pushes projects forward and gets things done
Problem-Solver – Figures out solutions independently without needing constant input
Excellent English & Copywriting Skills – Can write, test, and optimize high-converting copy
Tech-Savvy & AI Fluent – Understands how to leverage AI and automation tools
Detail-Oriented – Reviews work carefully to maintain high standards

Requirements
3+ years in executive assistance, marketing operations, or project management
Experience in enforcing deadlines and managing teams
Strong English communication and copywriting skills
Proficiency in GoHighLevel, ClickUp, Zapier, and AI tools (ChatGPT, Jasper, etc.)
Hands-on execution experience – not just a manager, but someone who gets work done

What We Offer
$12.50/hr
Full autonomy – manage your own time and projects
Opportunity to work on cutting-edge marketing and automation projects
A fast-paced, results-driven environment