Executive Assistant & Internal Project Manager (Remote – Full Time, US Hours)

We're hiring a ROCKSTAR Executive Assistant / Project Manager who can bring order to chaos and help our founder escape the entrepreneurial hamster wheel.

Our fast-growing outsourcing company supports digital marketing agencies and consultants with remote developers, designers, and VAs. Our founder is drowning in too many hats: marketing, strategy, content creation, operations, and everything in between. We need someone exceptional to be his right hand and help transform scattered ideas into organized execution.

???? This is NOT for you if:
- You need constant direction and hand-holding
- You prefer routine, predictable work with clear boundaries
- You get overwhelmed easily by shifting priorities
- You're looking for a simple admin role
- You're uncomfortable handling both business and personal tasks
- You're hesitant to hold executives accountable respectfully

? This IS for you if:
- You thrive in dynamic environments and love bringing structure to chaos
- You're proactive and can anticipate needs before they're expressed
- You're comfortable being the glue that holds multiple projects together
- You get satisfaction from making someone else more effective
- You've supported executives in multi-million dollar companies with 20+ teaUpgrade to see actual infombers
- You can confidently set deadlines and tactfully hold leadership accountable

???? What You'll Actually Do:
- Be the founder's second brain - tracking deadlines, following up on commitments, and ensuring nothing falls through the cracks
- Manage emails and respond on the executive's behalf with appropriate tone and judgment
- Handle comprehensive calendar management and coordinate team schedules
- Attend calls, take detailed notes, and relay critical action items to department leads
- Manage our content creation pipeline (YouTube ? social ? podcast ? blog)
- Screen and schedule podcast guests and handle application processes
- Implement and maintain project management systems (ClickUp/Asana)
- Create social media content, handle posting schedules, and manage engagement
- Perform basic graphic design and video editing tasks
- Update website content as needed
- Assist with bookkeeping, data entry, and creating reports from compiled data
- Help build scalable systems for operations, client onboarding, and marketing funnels
- Contact clients regarding failed payments (approximately 1-2 times monthly)
- Handle personal admin: contacting medical offices to pay bills, booking flights, making dinner reservations, and other personal errands
- Communicate clearly with our overseas teams and department heads
- Set realistic deadlines and respectfully hold the CEO accountable to meet them
- Identify and remove bottlenecks in workflows and decision-making processes
- Protect the founder's time and energy by handling what you can and prioritizing what you can't
- #1 KPI: Save the CEO time by foreseeing needs and handling them before they arise

???? What You Need to Bring:
- Previous experience supporting executives in companies making multiple millions annually with 20+ teaUpgrade to see actual infombers
- Exceptional English communication (written and verbal)
- Strong project management skills with systems like ClickUp or Asana
- Experience managing multiple priorities, administrative coordination, and logistics
- Digital marketing knowledge (funnels, content creation, automation)
- Well-organized, detail-oriented approach with excellent follow-up skills
- Problem-solving mindset - you find solutions, not just identify problems
- Tech-savvy approach and willingness to learn new tools
- Ability to work independently while keeping everyone aligned
- Experience in interview screening and hiring processes
- Confidence to respectfully hold leadership accountable to deadlines and commitments

Your First 90 Days:
- First 30: Learn our business inside and out, start organizing tasks, help prep for upcoming webinar funnel, take over email and calendar management
- Days 31-60: Take ownership of the founder's task management, coordinate internal projects, help establish new processes, and begin handling social media and content pipeline
- Days 61-90: Run internal meetings, create recurring workflows, document scalable processes, help delegate effectively, fully manage both business and personal administrative needs, and implement systems to remove bottlenecks

? Requirements:
- Full-time, 40 hours/week
- Available during US business hours
- Remote (based in the Philippines preferred)
- Reliable internet connection and quiet workspace

???? Compensation:
$1,000–$2,000/month based on experience and capabilities
Opportunity to grow with a scaling company



To Apply:
Go here to submit your application & resume along with a Loom video (5 minutes maximum) addressing:
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In your video, talk about...
- Your relevant Executive Assistant experience
- A specific example of how you helped a business owner grow their business
- Your approach to managing multiple priorities simultaneously
- Why you believe you'd be a good fit for this role

Note: Loom offers free recordings up to 5 minutes. If you need more time, you may submit multiple videos.

Applications without the requested video will not be considered.

Join our team and help us continue delivering exceptional service to our growing client base while developing your career in a supportive, professional environment.