Executive Assistant

We are seeking a highly organized, detail-oriented, and proactive Executive Assistant to provide high-level administrative support to our executive team. The ideal candidate is a self-starter with excellent communication skills, the ability to manage multiple priorities, and a strong sense of discretion and professionalism. Experience with QuickBooks and general financial coordination is essential to this role.

Key Responsibilities:
• Manage executive calendars, schedule meetings, and coordinate travel arrangements
• Prepare internal and external communications, reports, and presentations
• Monitor emails, respond on behalf of executives when appropriate, and prioritize urgent matters
• Handle confidential information with integrity and discretion
• Track tasks, projects, and deadlines to ensure executive team remains organized and on schedule
• Serve as a liaison between executives, staff, and external stakeholders
• Support bookkeeping and expense tracking using QuickBooks
• Assist with invoicing, bill entry, and vendor communication
• Help maintain accurate financial records and generate regular reports
• Perform general administrative tasks such as filing, note-taking, and document organization

Qualifications:
• Proven experience as an Executive Assistant, Administrative Assistant, or similar role
• Proficiency in QuickBooks (required)
• Strong knowledge of MS Office (Word, Excel, Outlook) and productivity tools
• Excellent written and verbal communication skills
• Highly organized and able to multitask under pressure
• Strong judgment, discretion, and problem-solving abilities
• High level of professionalism and attention to detail

Preferred:
• Experience supporting senior leadership
• Familiarity with calendar and project management platforms (MICROSOFT SUITE)