Executive Assistant

Hiring: Executive Assistant to a High-Impact Media Executive
Remote | Full-Time | U.S. Hours | Long-Term
Seeking a powerful right hand. Someone who can do almost anything and grow into everything.

About the Role
I’m a media and nonprofit executive operating across several high-stakes, purpose-driven organizations. I manage multi-million dollar budgets, oversee nonprofit boards, co-lead national journalism institutions, and advise mission-driven startups. My work is fast-moving, deeply strategic, and always purpose-led.

I’m hiring a full-time Executive Assistant who will become my operations partner, systems architect, communication filter, project tracker, and strategic amplifier. This isn’t just a support role — this is the person who helps me stay one step ahead while keeping everything behind the scenes running smoothly.

Your Core Responsibilities
Calendar & Inbox Ownership
Own my schedule and inbox with care and authority. You’ll juggle meetings across orgs, prep me in advance, and ensure nothing falls through the cracks.

Project & Campaign Management
Run timelines, track deliverables, nudge teaUpgrade to see actual infombers, and close loops. You’ll help manage everything from grant deadlines to hiring timelines to internal initiatives.

Communication & Drafting
Write and edit internal and external communications with fluency and precision. From emails to board notes to donor updates — you can write like a human and polish like a pro.

Content & Marketing Support
Assist with newsletters, social media scheduling, and light video or image creation. Canva, Meta Suite, and Mailchimp should feel comfortable to you.

Systems Building & Optimization
Help streamline our tools and workflows across orgs. From Slack to Salesforce, 1Password to Google Drive — you’ll make sure everything is organized, documented, and repeatable.

Financial Coordination
Help track invoices, budget forecasts, donor CRM updates, and recurring expenses. You think in terms of ROI and know how to stretch a dollar.

AI & Product Support
Comfort working alongside (and inside of) AI tools is a must. You'll help me research, summarize, generate, and test — both for personal productivity and potential organizational applications.

What You Bring
Extreme attention to detail — you notice typos in donor reports and inconsistencies in meeting times.

Command of the English language — you write like a native speaker, with tone and precision.

Process- and product-oriented thinking — you love refining how things work and can spot inefficiencies.

Discretion and trust — you're comfortable managing sensitive information across financial, legal, and personnel matters.

Self-driven and autonomous — you don’t need micromanagement. You flag problems and bring solutions.

AI-curious or AI-experienced — whether you're using ChatGPT to summarize a doc or testing automations with Zapier, you’re fluent in digital productivity.

Tools You Should Know or Learn Fast

Slack, Google Workspace, ClickUp/Asana, 1Password

Mailchimp, Salesforce, Zapier

Social tools: Meta Suite, Canva, Buffer

AI tools: ChatGPT, Notion AI, Descript, Gemini

What I’m Really Looking For
The best.
A high-functioning, adaptable, mission-aligned professional who wants to build something meaningful and work alongside a founder who moves fast, thinks big, and never stops evolving. You should be the type of person who’s already looking three steps ahead, who enjoys complexity, and who quietly gets things done at a high level. If you’re looking for a seat next to the fire — this is it.

Details
Start: ASAP

Schedule: Full-time (35–40 hrs/week), flexible but ideally overlapping U.S. Eastern hours

Location: Remote (must have excellent written and spoken English)

Pay: Competitive, based on experience

Contract: Long-term with room to grow

To Apply
Please send:

A short note introducing yourself

A brief example of a system you built or improved

Your résumé or LinkedIn profile

(Optional but awesome) Something you've written or created that shows your clarity and style