Executive Assistant

The Executive Assistant at IRE LLC Group plays an essential role in managing communications and supporting the operational needs of the team. They will be the first point of contact for all incoming calls, emails, and texts, ensuring they are routed promptly and responded to efficiently. This role requires expert management of schedules, contact lists, and shared calendars, as well as the preparation of tenant notices and the upkeep of the delinquency report. The Assistant will also maintain an accurate tenant database in AppFolio, ensuring all contact details, pet, vehicle, and insurance information is up to date.

Additionally, they will support the team with mass communication for property-related notices, assist with electronic filing of bank reconciliations, and contribute to various special projects as directed by the Director of Operations.

Key Responsibilities:
- Answer and route all incoming calls to the main line
- Respond to and manage incoming emails and texts, triaging as necessary
- Schedule meetings for the Director of Operations and manage the shared calendar
- Build and prepare various tenant notices (48-Hour Notices, Ten Day Notices, etc.)
- Keep the Delinquency Report up to date, including making calls, sending texts/emails to tenants in arrears, and updating tenant files in AppFolio
- Maintain the tenant database in AppFolio, ensuring contact, pet, vehicle, and renters insurance information is accurate and current
- Send mass communications (texts) for property-related updates like water shutoffs, maintenance alerts, towing, or common area notices
- Assist with the electronic filing of bank reconciliations
- Contribute to special projects as required
- Perform additional duties as assigned by the Director of Operations

To qualify for this position, please message “Delegreat” in your application.

We look forward to hearing from you!