Executive Assistant

UCBEnvironmental is a family of companies focused on Sustainable Sustainability™. Through our five distinct divisions: UsedCardboardBoxes.com, UCBPalletSolutions, UCBOrganicWaste, UCBTrading and UCBZeroWaste… we service many of the largest, most trusted brands in the country!

Pioneering sustainability through innovation, the UCBEnvironmental journey began in 2006 with UsedCardboardBoxes.com, creating a technology platform to match the supply and demand of the billions of USED boxes unpacked daily, across North America. Leveraging its success in both technology and logistics, UCBZeroWaste was launched in 2019 to offer comprehensive, fully-managed waste reduction programs. UCBPalletSolutions utilizes similar technology and logistics prowess, applied to USED pallets. As we were founded in sunny California, with some of the strictest food regulations in the country, UCBOrganicWaste offers some of the best knowledge and expertise to all our clients nationwide.

Why work at UCB:
• Competitive Salary
• Longevity Bonus
• A Player Bonus
• Year-End Profit-Sharing Bonus
• Your work helps reduce environmental impact.
• Supportive and accessible leadership team
• Work with a passionate and collaborative team of people
• Career growth opportunities
• Work with the biggest most well-known companies.

Work Hours and Schedule: Night Shift - 8am to 5pm Pacific Time (MON – FRIDAY)
Work Duration: Full-time (40 hours per week)
Rate: Negotiable based on experience
Note: Please attach your updated resume/CV in your proposal

Description/Information:
The Executive Assistant is responsible for providing high-level administrative support to Senior Leadership and overseeing office operations. This role requires exceptional organizational skills, adaptability, and the ability to support diverse teams and programs. The ideal candidate will anticipate needs, think critically, and provide solutions with a high degree of professionalism and discretion.

Responsibilities:
• Manage and maintain a complex calendar, ensuring important meetings and events are prioritized, and all necessary documents and information are prepared in advance.
• Provide sophisticated calendar management , taking things off the to-do list and assigning an actual time for them to get done, based on priorities.
• Act as a key point of contact, scheduling meetings with important stakeholders and maintaining effective communication.
• Manage professional networking accounts to follow up on connections and foster ongoing relationships.
• Format information for internal and external communication – memos, emails, and SOPs.

Qualifications:
• Extensive experience as an Executive Assistant to a US-based C-level person
• Strong time-management skills and an ability to organize and coordinate multiple concurrent projects.
• Excellent verbal and written communications skills
• Must be proactive and a good team player
• Ability to maintain confidentiality of information related to the company and its employees
• Proficiency with office productivity tools and an aptitude for learning new software and systems

UCBEnvironmental (UCB) is growing fast! In order to keep up with our explosive growth, we are actively hiring smart, driven, passionate people to help implement our proven programs. If you think you would be a good ?t for UCB and you are looking for a challenging-but-rewarding career in waste reduction, we’d love to hear from you!

To know more about us, visit our website at ucbenvironmental.com.

UCBEnvironmental is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.