Executive Assistant

THIS OPPORTUNITY IS ONLY FOR INDIVIDUALS WHO ARE FLUENT IN ENGLISH AND AVAILABLE BETWEEN 7 AM TO 5 PM ARIZONA TIME. WE’RE ONLY SEEKING LONG-TERM TEAM MEMBERS WHO WANT TO BE PART OF A MISSION TO DO 2-3 $100M+ EXITS BY 2029. CANDIDATES MUST BE DRIVEN, COLLABORATIVE, AND ABLE TO MEET DEADLINES TO MAKE A REAL IMPACT.

Description:

We are looking for a dedicated, results-driven, decision-making, and detail-oriented Executive Assistant for a virtual role at ARM5 Holdings, Inc. The ideal candidate will have various responsibilities, including managing cash flow, paying vendors or clients, investor relations, being able to communicate fluently and critically with various contacts, following various marketing processes to drive marketing growth, creating spreadsheets and reports, and more.

We’re seeking someone with a high attention to detail, excellent communication skills, business acumen, who’s reliable, and has a strong work ethic.

You will also contribute to strategic planning, working alongside other team members to specify, strategize, and define new opportunities.

Your efforts will play a key role in supporting our mission to get to 2-3 $100M+ exits by 2029. Those that contribute with care and create impact will have an opportunity to participate in the wealth building with potential profit share and equity opportunities.

Our Vision:

At ARM5, our mission is not only to scale and sell businesses but to create long-term wealth for our team. We aim to turn our team members into millionaires and build a diverse wealth portfolio encompassing real estate, crypto, stocks, NFTs, and more. Additionally, we are committed to contributing to nonprofit causes that matter to us as a company.
If you’re looking for a job just to get by, this is not the position for you. We’re looking for someone who wants to be part of something big and is committed for the long term.
If you’re dedicated and ambitious, ARM5™ Holdings, Inc. is the place for you to grow your career. Apply now!

Responsibilities:

- Manage cash flow, company equity, debt, and other various reports
- Manage outbound cash use (wires, etc.)
- Assist in Investor Relations with professional, courteous, timely communication
- Follow assigned marketing processes to drive our marketing goals
- Contact customers via phone, following templated scripts to gain insights into their purchase behavior and potentially upsell
- Attend weekly meetings
- Filter and respond to messages, emails, and WhatsApp calls
- Schedule meetings and book flights
- Manage a contact list
- Prepare various reporting spreadsheets and maintain online records
- Conduct market research
- Manage financial records and payments to team members, investors, vendors, and more
- Manage communications between the company and prospective clients
- Create presentations as needed
- Address administrative queries from employees
- Provide customer service as the first point of contact

Requirements and Skills:

Proven experience as an Executive Assistant or in a similar role
Familiarity with CRM solutions (e.g., Keap), desktop sharing, cloud services, and VoIP technologies
Proficiency in word-processing software and spreadsheets (e.g., MS Office)
Experience with online calendars and scheduling (e.g., Google Calendar)
Proficiency in using project management software (e.g., Asana)
Excellent communication skills via phone, email, and instant messaging
Strong time management and organizational skills
High attention to detail
High school diploma required; additional qualifications as an Administrator or Executive Assistant are a plus

Salary:

The salary for this role will be based on prior experience, and paid bi-weekly. This is an hourly position, expected to be about 20-30 hours per week when starting. Time is tracked via Time Doctor. After passing a probationary period with satisfactory performance, the position will increase to 30-35+ hours per week within 30-60 days.

Additional Requirements:

You must be available on Slack and email between 7 AM and 5 PM Arizona Time to start. After passing the trial period, this schedule may be adjusted. This is a disqualifier if you're unable to meet this requirement.

Interested?

Please send an email to emerita@arm5formula.com with your resume and a brief explanation of why you’re a great fit for this role.