Executive Assistant, 100% work at home, with foreign company experience, day shift!

About the Work

Are you an experienced Executive Assistant seeking a new and exciting career opportunity with a work at home lifestyle? I have an excellent opportunity for you to join a leading organization and support a C-suite executive. I connect top talent with top companies, and this role is a perfect match for individuals passionate about advancing their career, gaining more international experience, delighting my client and enjoying the benefits of a work at home lifestyle.

About the Company

My client is a leader in their profession, committed to providing exceptional services to their clients. They value innovation, efficiency, and client satisfaction, and they understand the vital role that this important role plays in achieving these objectives.


Responsibilities:
Support a C-suite executive in the completion of their day to day activity.
1. Administrative Support
Calendar Management: Scheduling and coordinating meetings, appointments, and travel arrangements for executives.
Communication Handling: Screening emails, and other correspondence, resolving matters yourself where appropriate.
Document Preparation: Drafting, editing, and finalizing documents, reports, presentations, proposals and correspondence.
2. Meeting Coordination
Agenda Preparation: Preparing agendas, minutes, and other materials for meetings.
Meeting Logistics: Arranging online meetings, coordinating with attendees, and ensuring all necessary arrangements are in place.
Follow-Up: Tracking and following up on action items and decisions made during meetings.


3. Travel Coordination
Expense Reporting: Managing travel expenses and preparing expense reports.
4. Project Management
Project Coordination: Assisting with the planning and execution of projects, including tracking deadlines and deliverables.
Research: Conducting research and gathering information for projects and executive decision-making.
5. Vendor Management:
Liaising with vendors and service providers.
6. Confidentiality and Discretion
Sensitive Information Handling: Managing and protecting confidential information with the highest level of discretion.
Professional Conduct: Ensuring professional and ethical conduct in all interactions.
7. Liaison and Relationship Management
Internal Coordination: Acting as a point of contact between executives and other staff members.
External Relations: Managing relationships with external stakeholders, clients, and partners.
9. Strategic Support
Insight and Feedback: Providing insights and feedback to help with strategic decision-making.
Special Projects: Assisting with special projects and initiatives as directed by executives.
10. Technology and Systems Management
Tech Savviness: Utilizing various software and systems to enhance productivity, including project management tools, and communication platforms.
System Updates: Ensuring all systems and tools are up-to-date and functioning efficiently.

Qualification:
Native English language skills.
Confidence.
Minimum 5 years in a similar role as assistant to a CEO or COO or CFO.