Event Coordinator

Job Title: Event Coordinator

Read how to apply below!

Job Overview:

We are looking for a Virtual Assistant (VA) to help our Non-Profit schedule educational events for retired veterans at military bases around the country. These events aim to provide veterans with information about Medicare programs and rebates at no cost to them.

Your Goal: The main goal of this position is to set up meetings with the bases for our Director.

Responsibilities:
Data mine to find the right decision-makers at military bases, commissaries, and exchanges.
Initiate phone calls and emails to connect with store leaders (e.g., Secretary, Store Director, GM, and Services Manager) and ask for event approval.

Set up meetings between our Director and base representatives to finalize event details.
Keep records of contacts, meeting schedules, and follow-ups.
Communicate event details and status updates clearly to team members.

Skills & Qualifications:
Strong communication skills, both verbal and written.
Ability to conduct independent research and identify key contacts.
Persistence and initiative to follow up and work through multiple layers of command.
Excellent organizational and time management skills.
Previous experience in event coordination or nonprofit work is a plus but not required.

Hours: Full-time

Qualities We Are Looking for in the VA
Professionalism: The VA must be able to represent the organization with respect and professionalism when communicating with military staff.
Attention to Detail: They should be able to accurately track contacts, events, and follow-ups.
Proactive and Resourceful: A successful VA will take initiative to find the right contacts and follow through to completion without much supervision.
Tech-Savvy: Comfortable using email, spreadsheets, and data management tools.
Patience and Persistence: This role requires persistence when reaching out to several layers of command to get approvals.



In order to apply please submit 2 videos to be reviewed.

Step 1: Please record a video of yourself saying this script.
Cold Call Script for Appointment Setting

Hello, is this Dave?
(Pause)
Hi Dave, my name is [Your Name], and I’m calling from a nonprofit organization that helps retired veterans navigate healthcare and benefits. How are you today?
(Pause)

I know you’re probably busy, so I’ll keep it brief. Do you have a couple of minutes to chat?
(Pause)

The reason I’m reaching out is that we help retired veterans understand their Medicare options and discover additional benefits they might be eligible for. We’ve worked with veterans at similar locations, and I believe we could help the veterans at your base as well. I’d love to set up a brief meeting with out Director to discuss how we can assist in providing this valuable service. Would Tuesday at 3pm work for you?"

Great! I’ll send you a calendar invite for Tuesday at 3pm, Is there a particular email address you’d like me to send it to?
Great, Ill send that confirmation email to Dave@Gmail.com

Thank you for your time, Have a wonderful day!



Step 2: Please record a video of yourself answering these questions
Introduce yourself
Why do you want the position
Why would you be a good fit for the position
What was the hourly amount posted in the job description and do you feel comfortable with it.