EXECUTIVE ASSISTANT / CHIEF OF STAFF (MUSIC INDUSTRY – REMOTE)

EXECUTIVE ASSISTANT / CHIEF OF STAFF (MUSIC INDUSTRY – REMOTE)
Join a fast-paced, creative business and help us operate at peak efficiency! We are looking for an A-player—a highly organized, detail-oriented Executive Assistant / Chief of Staff who thrives on problem-solving, taking initiative, and making life easier for a busy entrepreneur in the music industry.

If you're someone who picks up processes quickly, is super organized, very attention to detail, loves operations, and is a proactive problem solver, this role is for you. You’ll be working closely with me to help manage the business, handle operations, and ensure everything runs smoothly.

WHAT YOU'LL BE DOING
Acting as my right hand to execute and manage business operations, freeing me up to focus on music.

Managing metadata for music files and assisting with music catalog organization.

Picking up on processes quickly. If you take twice as long to get something, that’s twice as much of my time spent. Efficiency is key.

Watching Loom walkthroughs and being able to execute tasks independently.

Handling email management and delegation.

Invoicing, payments, logging deals, and other admin-related tasks.

Tackling ongoing tedious tasks that help the business run smoothly.

Solving problems without hand-holding. If something is slightly different than expected, you find a solution rather than stopping.

Hyper-organizing operations and streamlining processes.

Becoming an operations boss who ensures everything runs at the highest level.

Eventually, training and managing future assistants as the business grows.

WHAT YOU NEED TO SUCCEED
Super high attention to detail—nothing slips through the cracks.

Fast learner—you absorb information quickly and execute efficiently.

A proactive problem solver—you don’t need to be spoon-fed every step.

Hates mediocrity—you take pride in your work and strive for excellence.

Highly organized—you keep things running smoothly.

Independent thinker—you don’t just follow orders; you find ways to improve processes.

BONUS SKILLS (NOT REQUIRED, BUT NICE TO HAVE)
A visual eye for album artwork and branding.

Ability to use Canva and MidJourney to create artwork and assets.

Knowledge of music production and industry workflows.

WHAT YOU’LL GET
Be part of an exciting music industry business.

Remote work—work from anywhere.

Long-term opportunity—we’re looking for someone to grow with us.

High-performance culture—you’ll be part of a team that values excellence.

HOW TO APPLY
If you’re an admin machine, a proactive problem solver, and thrive in a fast-paced environment, we’d love to hear from you!

First, record a Loom video (3-5 minutes) explaining why you'd be a great fit. In this video, share specific examples of how you've successfully handled tasks in previous roles. Tell me about a time you took initiative and made things happen, how you stayed super organized in a complex environment, and how you solved problems proactively without needing constant direction. If you’ve done something you’re really proud of in an operations or admin role, I’d love to hear about it.

Second, send your resume or portfolio (if applicable) so we can get a better idea of your experience.

Third, include a screenshot of your internet speed since this is a remote position and reliability is key.


Email everything to Upgrade to see actual info with the subject line “Executive Assistant Application – [Your Name]” so we can easily track your application.

Looking forward to hearing from you!