EXECUTIVE ASSISTANT

Job Overview:
We are looking for a highly skilled and proactive Executive Assistant to provide comprehensive administrative support to our executive team. The ideal candidate should have an experience as an EA and is highly organized, detail-oriented, and capable of managing complex schedules, TAKING MEETING NOTES WITHOUT THE USE OF AI, following up on action items, and handling various administrative tasks with professionalism and discretion.


Key Responsibilities:

Administrative Support
Manage and maintain the executive's calendar, including scheduling meetings, appointments, and travel arrangements.
Prepare and edit correspondence, reports, presentations, and other documents.
Act as the point of contact between the executive and internal/external stakeholders.

Meeting Coordination
Organize and prepare materials for meetings, ensuring the executive is informed and well-prepared.
Take meeting minutes and follow up on action items as required.

Communication Management
Screen and prioritize emails, calls, and other communications for the executive.
Draft and proofread communications on behalf of the executive.

Project Support
Assist with planning, coordinating, and executing special projects and initiatives.
Conduct research and gather data for executive decision-making.

Office Management
Maintain an organized filing system and ensure confidentiality of sensitive information.
Oversee office supplies and equipment related to the executive’s functions.

Requirements:
Proven experience as an Executive Assistant, Administrative Assistant, or similar role supporting senior leadership.
Excellent time management and organizational skills.
Strong verbal and written communication abilities.
Proficiency in tools such as Google Workspace, Microsoft Office Suite (Word, Excel, PowerPoint), and scheduling tools (Calendly, Zoom, etc.).
Ability to handle multiple meetings in a day, multiple tasks and prioritize effectively in a fast-paced environment.
Strong attention to detail and problem-solving skills.
Professional discretion and ability to handle sensitive information.

How to Apply:
Interested candidates should submit the link to their resume and a cover letter outlining their experience and qualifications.