Documentation Specialist

Job Description: Documentation Specialist – Welding Certification Testing

Position Type: Full-Time, Work-from-Home Company: WeldConnect

About WeldConnect WeldConnect is committed to empowering future welders and industry professionals by providing essential certifications and career advancement opportunities. Our Accredited Testing Facility (ATF) ensures the highest standards in certification testing. We are seeking a Documentation Specialist to join our team and play a vital role in preparing, reviewing, and managing documentation required for our welding certification testing process.
Job Overview As a Documentation Specialist, you will be responsible for the preparation, organization, and quality assurance of all documents related to welding certification testing. This role requires a detail-oriented and organized individual who can ensure the accuracy and compliance of all documentation while maintaining seamless coordination with clients and internal teams.
Key Responsibilities
1.
Document Preparation and Creation
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Prepare and complete documents such as Welding Procedure Qualification Records (WPQR), Visual Testing Reports (VTR), and Certified Welder Applications (CWA).
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Draft and finalize certificates of completion for clients after successful testing.
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Use pre-defined templates to streamline the creation of documents while maintaining high standards of accuracy.
2.
Quality Assurance and Review
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Proofread all documents to ensure they meet company standards and regulatory compliance.
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Conduct a thorough review of completed forms to identify and correct errors or inconsistencies.
3.
Organization and Management
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Maintain organized records for all testing sessions, ensuring documents are easily retrievable.
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Create and manage a digital filing system to track document status and updates.
4.
Collaboration and Communication
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Coordinate with clients, instructors, and team members to collect required information for document preparation.
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Follow up with clients to obtain missing forms, signatures, or additional documentation before testing dates.
5.
Reporting and Metrics
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Prepare reports detailing document preparation metrics, error rates, and status updates.
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Provide regular updates to management on documentation workflows and completion rates.
Key Performance Indicators (KPIs)
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Accuracy Rate: Maintain a 98?curacy rate in document preparation and review.
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Timeliness: Complete 100% of required documents at least 2 business days before scheduled testing dates.
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Task Completion: Achieve a 95% task closure rate for document follow-ups and revisions.
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Record Organization: Ensure all records are properly organized with zero missing or misplaced documents during audits.
Skills and Qualifications
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Attention to Detail: Strong ability to identify errors and ensure precision in all documentation.
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Organizational Skills: Ability to manage and prioritize multiple document-related tasks efficiently.
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Technical Proficiency: Familiarity with Microsoft Office Suite, Adobe Acrobat, and document management software.
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Communication Skills: Clear and professional written and verbal communication for client and team interactions.
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Knowledge of Welding Standards: Basic understanding of welding certifications and standards (AWS, NAVSEA) is preferred but not required.
Preferred Qualifications
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Experience in administrative roles requiring document preparation and review.
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Previous exposure to welding industry documentation or certification processes.
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Familiarity with document tracking tools such as ClickUp or similar project management software.
Why Join WeldConnect? At WeldConnect, your work directly contributes to the success and advancement of future welding professionals. As a Documentation Specialist, you will be part of a mission-driven organization that values accuracy, organization, and collaboration. We offer a supportive work-from-home environment and opportunities for professional growth.

Apply Now If you are detail-oriented, thrive in an organized environment, and are passionate about supporting the welding industry's future professionals, we invite you to join our WeldConnect team as a Documentation Specialist!