Bookkeeper and Finance Admin

Key Responsibilities
1) Accounts Receivable (AR)
• Rent and Fee Collection
o Track rent due vs actual received by tenant.
o Record all rental payments and management fees.
o Issue/Raise invoices or statements (e.g., monthly rent notices).
o Track overdue amounts and coordinate reminders/notices for late payments.
• Deposit Processing
o Maintain clear records of payment sources and allocations.
o Ensure client account is accurately reconciled in a timely manner.
• Security Deposits
o Track and maintain separate records for tenant security deposits.
o Ensure proper handling, refunds, and documentation in compliance with legal requirements.
• Manual Journals
o Create and process journals as required to account for rent apportionments.
o Ensure accurate accounting for revenue accruals, rent apportionment and prepayments.

2) Accounts Payable (AP)
• Invoice Management
o Review and record vendor invoices (e.g., maintenance, repairs, utilities).
o Verify service completion and matching of invoices to contracts or purchase orders.
• Bills/Supplier Invoice Management
o Keep a record of due dates to avoid late fees or missed payments.
o Create Bills in Xero as and when required.
• Vendor Records
o Maintain a database of vendor information, payment terms, and contractual obligations.
o Ensure that vendor statements align with internal records for accuracy.

• Manual Journals
o Create and process journals as required to account for rent apportionments.
o Ensure accurate accounting for cost accruals, maintenance costs and prepayments.

3) Bank and Cash Reconciliation
• Bank Statement Reconciliation
o Compare recorded transactions (rent, fees, invoices paid) with monthly bank statements.
o Identify and resolve discrepancies such as bounced checks or bank errors.
• Petty Cash Management
o If petty cash funds are used, track usage, balance, and replenishment.
o Maintain proper documentation (receipts, vouchers) for all petty cash transactions.

• Good understanding of the English Language and able to have a conversation.
• Experience: 1-3 years of experience in accounting or finance; prior experience in a family office is a plus.
• Education: Bachelor’s degree in Accounting, Finance, or a related field; part-qualified ACCA or CIMA candidates are welcome.
• Technical Proficiency: Proficiency in Xero or similar accounting software; advanced Excel skills are required.
• Analytical Skills: Ability to analyse financial data, identify trends, and resolve discrepancies.
• Organisational Skills: Strong ability to prioritize tasks and meet deadlines in a dynamic environment.
• Team Collaboration: Excellent interpersonal and communication skills, with a proactive and collaborative mindset.