Bookkeeper/ Assistant (QuickBooks Proficiency & Construction Industry Preferred)

We are a fast-growing general contracting business based in the SF Bay Area, seeking a skilled Bookkeeper/Administrative Assistant with proven experience in QuickBooks and a strong understanding of the construction industry. This role is essential in supporting our financial and administrative operations, freeing up the business owner to focus on growth and development.

If you have worked with contractors or related, are well-versed in QuickBooks, and understand the unique aspects of construction project finances, we want to hear from you.

Key Responsibilities:
Bookkeeping & Financial Management:

Handle daily bookkeeping tasks using QuickBooks, including transaction categorization, account reconciliation, and financial reporting.
Manage project-specific budgets, track costs for materials, labor, and subcontractors, and ensure all expenses align with each project’s budget.
Prepare and send invoices, track payments, and manage accounts payable/receivable with accuracy and attention to detail.
Administrative Support:

Organize and maintain project and financial documents on Google Drive.
Update and maintain budget sheets and labor tracking documents in Google Sheets.
Coordinate with project managers and crew leaders to obtain daily updates on labor hours, material usage, and project progress.
Project-Specific Financial Tracking:

Track job costs by project phase (e.g., framing, finish work) and maintain clear documentation of all expenses.
Generate monthly reports on project spending, labor hours, and remaining budgets for review by management.
Manage and maintain subcontractor and vendor payment records, ensuring timely and accurate payment processing.
Requirements:
Minimum of 2 years of experience with QuickBooks, preferably with a focus on job costing and project-based accounting.
Construction or contracting industry experience is highly preferred to ensure familiarity with construction-specific budgeting, expenses, and workflows.
Proficient in Google Sheets, Google Drive, and general document management.
Strong attention to detail and organizational skills, with the ability to handle multiple projects and tasks simultaneously.
Excellent written and verbal communication skills, ensuring clear and timely communication with teaUpgrade to see actual infombers.
Perks:
Competitive salary with potential for bonuses based on performance and accuracy.
Opportunity to work with a growing and supportive remote team.
Flexible working hours that promote work-life balance.
Ongoing training and opportunities for growth within the company.
How to Apply:
Please submit your resume and a cover letter detailing your relevant experience. Applications without specific mention of QuickBooks experience and construction industry familiarity will not be considered.

In your cover letter, briefly explain:

Your experience with QuickBooks, specifically in project or job-costing tasks.
Any previous experience with construction or contracting businesses.
Why this role interests you.