Billing & Payroll Admin

Billing & Payroll Admin - Job Description

We are looking for an optimistic individual to fill our open position for Billing & Payroll Admin.
We are a healthcare staffing firm looking for an experienced individual to prepare and run payroll weekly. The Billing & Payroll Admin will be responsible for processing and managing the company’s payroll while also handling invoicing and accounts receivable duties. This individual will calculate wages based on hours worked, as submitted on timesheets by staff each week, and will also oversee invoicing tasks and communication with Accounts Payables.
Location:
USA (Remote)

The Role of Billing & Payroll Admin:
As a Billing & Payroll Admin, it’s your responsibility to collect all weekly timesheets from working staff, and store, and prepare them for payroll. In addition, the role includes creating and managing weekly invoices for facilities, monitoring overdue invoices, and reaching out to Accounts Payables as needed.
To be successful in this position, you should be able to investigate and resolve payroll and invoicing issues while ensuring strict compliance with company and regulatory standards. An outstanding Billing & Payroll Admin should also have excellent people skills and a high numerical aptitude.
Best of all: We offer continual training to help you build proficient invoicing and payroll management strategies by providing ongoing support and feedback during your career with us.

Requirements
Minimum experience in payroll and invoicing of 1 year or more
Proven experience as a payroll specialist, payroll manager, or billing administrator
Experience in accounting fundamentals, payroll best practices, and invoicing
Basic understanding of mathematics
Very good knowledge of legislation and regulations in the field
Proficient in data entry (Spreadsheet) and good knowledge of relevant software and databases
Trustworthy with attention to confidentiality
Outstanding organizational ability with great attention to detail
Excellent communication skills
Secluded workstation with PC/Laptop and high-speed internet access

Soft Skills:
People skills: Being able to chat with everyone from diverse walks of life
Vision: You have a creative and detail-oriented nature, which is invaluable when screening resumes against job descriptions
Analytical: From reports to metrics on our processes, you’ll be asked about data all the time
Proactive: You don’t wait for people to come to you; you seek them out
Willingness to learn: We will train you, but we expect you to take the initiative and dive in on your own
Interpersonal skills: Strong ability to relate to others and build relationships based on trust

Billing & Payroll Admin Responsibilities:
Collecting timesheet data and payroll information
Entering data into payroll and administrative databases and software programs
Calculating wages, benefits, deductions, commissions, etc.
Preparation of payroll on payroll software
Creating weekly invoices for facilities
Checking overdue invoices and contacting Accounts Payables to resolve outstanding balances
Maintaining accurate records of payroll documentation, invoices, and transactions
Responding to payroll and invoicing-related inquiries and resolving concerns
Performing account balance and payroll reconciliations
Preparing financial reports for accounting and auditing purposes
Preparing periodic payroll and invoicing reports for review by management

Education:
High school diploma or equivalent; BSc/BA in business, accounting, or a relevant field is a plus

About our Company:
MDA Premier, Inc., is a full-service Staffing Agency. We specialize in quick and reliable, on-demand, highly skilled candidates to deliver services to facilities that are short on staff. MDA Premier Staffing specializes specifically in the healthcare sector. We help local medical facilities and big-name healthcare companies with reliable staffing.
To learn more, visit: www.mdapremierstaffing.com