Amazing Virtual Assistant

I’m looking for a 5-star, top-shelf Virtual Assistant.

This ongoing, longterm, full-time position is for that truly gifted Virtual Assistant who loves to read, enjoys working with fantasy authors, wants to learn more about publishing, and/or just loves a small company with chill culture & flexible hours.

I'm a fantasy novelist, and I write under the pen name S. M. Boyce. I have a confession: my precious writing time has been primarily spent checking emails, reviewing social media notifications, and staring anxiously at the list of projects that just keeps getting bigger and bigger.

Your assignment, should you choose to accept it, is to keep me sane by taking this workload off my plate & making sure nothing falls through the cracks while I write.

In short, I need help.

[ ABOUT ME ]
- Fantasy novelist
- Addicted to Diet Coke & unsweetened iced tea
- Fav TV shows: Futurama & Firefly
- Fav Switch game: Animal Crossing (total addict)
- Lives in Vegas
- Loves dogs
- INFJ
- Enneagram Type 4 (3 wing)
- Love languages: Acts of Service (primary) & Words of Affirmation (secondary)


[ ABOUT YOU ]
I need someone who is:

>> PROACTIVE. It irritates you when you’re micromanaged. You’ve got your list & you know what to do, but you also know when to ask questions so that you don’t waste time. You’ve mastered that fine line. You follow through on recurring tasks without needing to be monitored because you’re amazing.

>> DETAIL-ORIENTED. Typos bug you, and you understand the importance of getting the “little things” right. You’re human, sure, and you make mistakes sometimes, but you’re detail-oriented and test things before anything goes live.

>> ORGANIZED. You excel with keeping things neat & tidy. You can keep track of multiple small projects at once, without ever forgetting the nuance of each project because you take excellent notes.

>> A CRITICAL THINKER. You’re curious, compassionate, self-aware, observant, honest, creative, and willing to look at a problem from multiple perspectives. You don’t just do things because “That’s the way it’s done;” you look for the best route & have evidence to back up why it’s the best option.

>> A GOOD COMMUNICATOR. You’re detail-oriented & you articulate your thoughts well. You do your best to avoid miscommunications. You ask questions and prefer open lines of communication.

>> WILLING TO OWN THEIR MISTAKES. Everyone screws up sometimes. The difference? When you mess up, you point out what you did wrong & have already thought through the ways you can avoid making this mistake in the future. You don’t blame others. Instead, you look at how we can all work as a team to fix it.

>> OPEN TO COMPLIMENTS. Seriously, I will shower you with them for the rest of your life if you can make my life easier & help me with everything I have to do.

Your tasks will include:

GENERAL
- miscellaneous marketing/admin projects
- managing google alerts
- managing receipts & invoices
- managing my Quickbooks & bookkeeping (optional)
-

PROJECT MANAGEMENT
- helping me manage my reader teams
- sending my new chapters to editors
- managing deadlines (mine & collaborators’)
- managing my systems, checklists, etc. to keep them active

SOCIAL MEDIA & PATREON
- scheduling new posts (from templates or provided copy)
- checking social media notifications
- (when you’re ready) replying to messages/comments/posts/etc.
- scheduling videos (YouTube, social platforms)
- editing videos (optional)
- managing giveaways
- moderating livestreams (as needed)
- finding fun & bookish comics/memes to share w/ readers
- discord moderation

MARKETING & WEBSITE
- writing marketing emails
- scheduling marketing emails (from templates)
- updating my website as needed
- adding new posts/pages to my website as needed (WordPress)

OPTIONAL/BONUS
- graphic design experience
- experience growing a patreon
- experience with bookkeeping and/or Quickbooks
- experience with YouTube growth
- experience with Discord engagement and growth

MY TOOLS
- Discord
- Patreon
- 1Password
- Active Campaign
- WordPress
- Quickbooks (optional)
- Photoshop (optional)

[ THE MASTER PLAN ]
Once you’re fully trained & comfortable in your role, you will essentially become my Pepper Potts.

(I’m afraid I cannot provide Jarvis or a bonus Ironman suit, though. Sorry.)

In essence, you manage the day-to-day operations, implementation, project management, and oversight.

I look forward to connecting with you to see if you’re a good fit. I’m ready for you to start now.