Accounts Receivables Specialist

Candidates must be immediately available to work a full-time schedule from 8:00 am to 5:00 pm US Pacific Standard Time, Monday through Friday, 40 hours a week.

Candidates must have the following experience:
• Great Plains Purchasing and Accounting modules, preferred
• Adhering to internal controls required by a publicly traded U.S. company
• Advanced Excel skills with ability to develop and streamline the AR workflow
• Excellent organization skills and extreme attention to detail
• Clear and excellent communication skills, orally and written
• Strong prioritization and multi-tasking skills

Job Description:
This U.S. based company is hiring a full-time Accounts Receivable Specialist who will be responsible for the accurate input and documentation required for cash receipts of the company. The Specialist works with accounting and sales teams to ensure that the systems of control operate properly and that procedures relating to receipts of cash are followed. The Specialist assists Accounting by preparing and recording transactions accurately and timely. The Specialist supports annual and quarterly audit procedures.

The primary role of this position includes the following:
• Invoice customers utilizing the company’s systems, including customer orders, leasing purchase orders and other
financing instruments, order entry, shipping documents and manager approvals
• Invoice new and existing warranty contracts / services and setup re-occurring credit card charges
• Save and retain invoice supporting packets and provide to sales support team
• Issue credit returns and refund requests
• Maintain files and network directories with audit support for customer billing, invoicing, and cash receipts
• Apply cash receipts daily to customer accounts receivable account accurately
• Prepare daily, weekly, and/or monthly cash reports
• Match receipts between accounting system, bank and credit card processors daily
• Save posting reports to Finance directory
• Manage accounts receivables and collection activities, including
o Prepare weekly aging reports with status updates and distribute to management
o Email and call customers timely to maintain current receivable balances
o Send invoice copies to customers
o Escalate unresponsive customers timely
o Follow up with customers and sales staff via phone or email with the collection of accounts receivable balances
o Coordinate with legal for demand letters, as needed
• Monitor accounts receivable balances for India and German subsidiaries, make inquiries and report delays, as needed
• Assist with quarterly bad debt allowance preparation
• Research customer account activity and balances, as needed
• Prepare bank transaction entries (monthly)
o Medical bank reconciliation (FSA/DCA)
o Bank fees
• Prepare month end bank reconciliations, journal entries, and sales & use tax reports
• Assist with general accounting and special projects, as required
• Assist with audit requests, as needed
• Utilize AR@BIOLASE.com inbox and sent folders for all general and recurring accounts receivable communication

Requirements:
• A bachelor's degree in accounting, finance, business, OR an associate degree in finance is preferred
• Accounts Receivable experience with U.S. companies required
• Strong written and verbal communication skills
• Ability to explain complex concepts and procedures in a simplified and concise manner
• Proficient in English with clear, concise, and professional verbal and written communication
• Demonstrated the ability to collaborate effectively with others, both internally and externally to meet deadlines and
achieve goals
• Highly motivated, self-learner, and able to work independently
• Task oriented with high sense of urgency
• Must have a proven track record of building strong customer relationships
• Advanced in Microsoft Excel skills
• Highly organized including email management via Microsoft Outlook
• Proficient at communicating remotely via phone, video conference, and email
• Strong, reliable internet connection required for video collaboration and uninterrupted network access
• Ability to learn new technologies and systems

About our company and position:
• Well established publicly traded company on NASDAQ for over 30 years
• Approximately 200 employees world-wide with sales in over 80 countries
• Headquarters in Southern California
• Monthly salary includes U.S. Holidays
• Salary paid in USD on the 7th for the preceding month
• Utilize your own computer with VPN that is provided