Accounts Payable

Accounts Payable

Job Description

I. JOB SUMMARY:
Under the direction of the accounting manager, provides support necessary to pay the obligations of the company.
II. DUTIES & RESPONSIBILITIES:
• Receives and organizes invoices from vendors; ensures invoices have proper approval; checks vendor files for payment of any invoices listed as outstanding and calls departments and/or vendors in regard to outstanding invoices for verification of unpaid, lost, or billed invoices.
• Takes calls and answers any questions from departments or vendors with regard to invoice payments.
• Makes calls to clarify any questionable invoice items, prices; calls departments for proper information and/or data regarding invoice payments.
• Assists internal departments with research of posted expenses.
• Codes and enters invoices, check requests and expense reports into appropriate systems.
• Pre-prints check report and matches with appropriate invoices.
• Processes online company credit card payments and reconciles credit card payments with appropriate receipts.
• Reviews all invoices for appropriate documentation and approval prior to payment.
• Maintains and updates vendor information with regard to W9’s.
• Allocates loan related expenses at loan level as required.
• Maintains and updates report of office lease/rent payments and processes lease payments for mail out by the first of each month.
• Performs analysis of accounts as required.
• Processes daily check run and ensures appropriate policy and procedures are met.
• Maintains a professional image and adheres to standards consistent with company policies and procedures.
• Other duties as assigned.
III. JOB REQUIREMENTS:
• Bachelor’s degree preferred, high school diploma required.
• Minimum of 2 years experience in accounts payable.
• Mortgage banking experience is a huge plus!
• Excellent English written and verbal communication skills.
• Excellent organizational and time management skills.
• Excellent PC skills, including word processing and spreadsheets. Ability to learn additional programs as required.
• Demonstrated ability to interact effectively with branch, regional and corporate personnel.
• Demonstrated judgment and decision making ability.
• Must be available to work the night shift
DISCLAIMER: The above statements are intended to describe the general nature and level of work being performed by individuals in, or assigned to, the above position and are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required, and may be changed at the discretion of the company.